SupplyProLog — operations software for food co-packers

Every inventory tool assumes you own the materials and you own the finished goods. Co-packing breaks that on day one.

The raw materials belong to your client. The bill of materials changes with every brand. The finished cases ship under somebody else's label. You bill for the run, not the product.

So it becomes a spreadsheet per client, a shared inbox full of purchase orders, and one person who knows where everything actually is — which works right up until somebody asks a question you have to answer within the hour.

One record in.
Every document out.

Follow a single week of orders down the line. Every panel below is produced by the entry before it — nobody re-keys anything, and nothing is assembled on a Friday afternoon.

Purchase ordersSalsa Verde 16oz · Entered once

Order · customerJarsDue

PO 26534 Lone Star Grill Group48012 AUG

PO 11121 Mesa Market Foods57612 AUG

PO 080526 Bodega Norte24013 AUG

ONE PRODUCT, ONE WEEK1,296ONE RUN

Three brands want the same jar in the same week. Keyed in once, they stop being three problems and become one production run.

Bill of materialsWhat 1,296 jars consumes

MaterialFor this run

Tomatillo690 LB

Green Jalapeño205 LB

Peeled Garlic34 LB

Apple Cider Vinegar96 LB

Kosher Sea Salt22 LB

+ 4 MORE — PACKAGING, SPICE, LABELS9 IN ALL

The recipe already knows what a batch takes. Multiply it by the run and you have the shopping list — without anybody opening a spreadsheet.

Against inventoryOn hand as of this morning’s dock scans

2materials won’t cover the runThe other 7 are already on the racks

ShortNeededOn handGap

Green Jalapeño205 LB138 LB67 LB

16oz Squat Jar1,296 EA860 EA436 EA

On hand is whatever was scanned in at the dock and eaten by the last batch — not a number somebody counted a fortnight ago.

What to buyThe gap — not a monthly guess

Delta Produce SupplyGreen Jalapeño70 LB · $63.002-day lead · cut 06 AUG

Gulf Coast Jar16oz Squat Jar480 EA · $206.404-day lead · cut 06 AUG

TWO PURCHASE ORDERS RAISED AGAINST THE RUNTOTAL$269.40

Only the shortfall gets ordered, from the supplier who already sells it to you, in time for the date it’s needed. The short delivery gets caught at the door, not at the kettle.

On the calendarMaterials landed 06 Aug · due 12 Aug

SUNMONTUEWEDTHUFRISAT

11RUNHalf the order

12RUNThe rest · due today

14SHIPFirst customer

The line never moves — only the schedule does. The run is placed where the kettles are free, behind the delivery that feeds it and in front of the date you promised.

The lot existsBecause the batch was logged — not written up later

FINISHED LOTSLV-6-0812-031,296 JARS
9 MATERIAL LOTS BEHIND IT

Shipped toJarsDate

Lone Star Grill Group48014 AUG

Mesa Market Foods57615 AUG

Bodega Norte24016 AUG

One entry at the top of this page became a buy list, a schedule, a lot code, three bills of lading and a costed month. Name that lot and the whole chain comes back — in both directions.

Documents produced 0 / 8

Bill of materialsWhat to buyPurchase orderProduction scheduleBill of ladingPacking listMonth-end countCost per jar

01 / 06 · Purchase order

Receive

It arrives. You scan it.

Every ingredient carries a QR tag printed off your own material list. Scan at the dock and it lands in inventory, against the right supplier, on the right date — with what actually turned up recorded against what was ordered, so a short delivery is caught at the door instead of at the kettle.

Raw materials list showing inventory value, item count and low stock flags. — 102 ingredients, tagged

Plan

Will you have it by Thursday?

Open orders explode into everything they need and net against what's genuinely on your floor. The shortfall is the buy list — and you see what that buy costs before you commit to the run.

22Materials needed

9,600Jars to produce

13Short today

Produce

Log it once, at the kettle.

Finished goods go up. The raw materials it ate come down. The lot record writes itself and pH is captured against the batch while the operator is still standing there. No second entry — which is the only reason any of the rest of this can be trusted.

Production log listing batches by date, product, lot number and pH. — Inventory auto-deducted

Ship

The paperwork nobody pays you for.

A bill of lading is twenty minutes of retyping per shipment that no customer reimburses, and getting one wrong causes a delivery problem. Mark the order ready, ship it, invoice it — the paper comes off the record you already made.

Bill of ladingFrom the shipment

Packing listFrom the order

InvoiceOn ship

Purchase orderFrom the shortfall

Order list showing every purchase order with customer, PO number, jars, due date and status. — One row, every action

Account

Close the month in an afternoon.

The numbers are already in there. Export them instead of spending two days assembling them out of spreadsheets.

Inventory valuationFor your accountant

Ingredient usageHow much of each

Average cost paidPer ingredient

Units builtPer SKU

That third line is worth more than it looks. Walking into a supplier negotiation knowing exactly what you paid per pound last month — against what you're being quoted now — is a different conversation than asking for a better price.

Monthly production tally showing units made, batches, estimated ingredient cost, units by product and ingredient usage with average price paid. — Everything valued, all the time

Per plant.
Never per person.

Pick the tier that matches how many client brands you carry. Every tier is one flat monthly fee for the facility, with as many people on it as the job needs.

Line$299 /moUp to 3 client brands

One facility, unlimited users on the floor.

Start setupEverything you need to run the line:

QR check-in at the dock, against the PO
Raw material and finished goods inventory
Recipes and bills of materials
Production log with lot codes and pH
Full backward and forward traceability
Bills of lading, packing lists, invoices
Month-end valuation and usage exports

Most co-packersPlant$599 /moUp to 10 client brands

One facility. Where most co-packers land.

Start setupEverything in Line, and:

Production calendar and scheduling
Shortage forecasting against open orders
Cost-per-jar engine with labour and overhead
Supplier price history and average paid
Customer and per-brand reporting
User roles for floor, office and QA
Priority support

Group$1,200 /moUnlimited client brands

Every facility you run, under one roof.

Start setupEverything in Plant, and:

Multiple facilities in one account
Cross-facility inventory visibility
Consolidated reporting across sites
Custom exports for your accountant
Onboarding run for each new site
A named contact who knows your plant

Per facility, never per seat

You need people on the floor scanning tags and logging runs. The moment a login costs money it gets rationed — and a half-entered record can’t be traced or costed.

Onboarding is quoted separately

We move you off the spreadsheets ourselves — your materials, suppliers, recipes and open orders, loaded and checked before you go live.

No percentage of what you make

A flat monthly fee. Your volume going up is your business, not a reason for your software bill to rise.

Support that knows what a kettle is.

You are putting your traceability on this. Here is exactly what you get when something goes wrong, and who picks up.

Response timeSame day

Weekdays, Central time. In practice it is usually within the hour, because the person answering is the person who wrote it.

Mid-run problemsBy phone

If something breaks while a batch is in the kettle, you get a phone number, not a ticket queue. Production does not wait on email.

Getting startedWe do it

Materials, suppliers, recipes and open orders are migrated and checked by us before you go live. You are not handed an empty database.

What happens if the system goes down mid-run?

You keep making salsa. The floor process is a paper batch sheet at worst, and we backfill the records with you the same day — timestamps and all, so the lot is still complete for an audit. Nothing about a production run depends on a screen being up.

Who actually answers when I call?

Right now, the person who built it and runs a co-packing plant with it. That will not scale forever, and when it changes we will tell you rather than quietly putting a queue in front of it.

Can I get my data out?

Yes, whenever you like, without asking. Inventory, lots, production history and traceability records export to CSV and PDF. It is your data and your audit trail — holding it hostage would be a strange way to earn a renewal.

How long does onboarding take?

Typically one to two weeks from the go-ahead. Most of that is us loading your materials, suppliers and recipes and checking them against what is actually on your racks. The training itself is about two hours.

Will this pass an SQF or BRC audit?

The traceability records are built to be exported as an auditor-acceptable document, and mock recalls are what the trace screen is for. We are not going to promise you a certificate — the audit is about your plant, not your software — but the paperwork side stops being the hard part.

What if we outgrow it?

Then you should leave, and we will help you export cleanly. This is built for shops under about fifty people running several client brands. Past that you want a full process ERP and we will say so.

Five brands.
One plant.
One record.